Please carefully read our terms and conditions and for the type of event for which you have registered. These terms and conditions are applicable for services that are provided by THIMUN FOUNDATION (“Company,” “Service Provider,” “we,” “us” or “our”) to you (School, MUN-Director) and your student (“Customer,” “you,” “your”). may hereinafter be referred to individually as a “Party” or collectively as the “Parties.”
Service Provider (THIMUN Foundation) shall provide the services to Customer (School, MUN-Director, Student) as described in the programme the customer has registered for (Registration to our conferences and/or events) in accordance with these Terms.
GENERAL TERMS & CONDITIONS FOR IN PERSON THIMUN CONFERENCES AND EVENTS
The customer (school) hereby represents and warrants to the THIMUN Foundation that: (a) you (i) are over the age of sixteen (16) or (ii) received the appropriate legal parental or guardian approval or consent to be bound by the terms and conditions of this Agreement; (b) The information you provide to the THIMUN Foundation, the Database or the Website is truthful, accurate and complete in all material respects; (c) if applicable, you agree that your registration details with the THIMUN Foundation will remain complete and accurate, including, without limitation, your legal name, email address and any other information; (d) your performance of your applicable obligations will not be considered a violation of any other obligation you are bound by or required to comply with; (e) you will immediately inform the THIMUN Foundation if you know or have reason to know that the confidentiality of your registration detail have been compromised; and (f) if you act on behalf of anyone other than yourself, you ensure that you have all rights, approvals and/or permissions necessary to do so in connection with any activity with the THIMUN Foundation.
RESPONSIBILITIES.
Customer (School) understands that Student’s attendance at the THIMUN Conference and events is the Customer’s responsibility. The THIMUN Foundation reserves the right to dismiss, expel or remove any student from THIMUN Conferences for any reason, where the student is not following the THIMUN rules, procedure and the code of conduct set in our registrations handbook and on the websites for the conference/event they have signed up for. Customer acknowledges full and complete responsibility to arrange transportation to and from the location of the THIMUN Conference at Customer’s expense. Without limiting the foregoing, the THIMUN Foundation reserves the right to give the Customer half a day notice of any dismissal, expulsion, or removal of Student. The Customer acknowledges full and complete responsibility to provide the THIMUN Foundation with current contact information and medical information, during the conferences and events including known or suspected allergies, medical conditions.
FEES, PAYMENTS AND REFUNDS.
Upon registration to the THIMUN programme the Customer, registered school shall pay all amounts in full to the THIMUN Foundation, as set in the publication and conference information on the website, under fees and payments. After the registration deadline for the programme has passed, all fees paid by the Customer, registered school or participants will be considered full, final, and non-refundable. At THIMUN Foundations sole discretion and subject to terms and conditions, the THIMUN Foundation can offer to transfer fees to another programme.
INTELLECTUAL PROPERTY.
All intellectual property rights, including copyrights, patents, patent disclosures and inventions (whether patentable or not), trademarks service marks, know-how and other confidential information, trade names, logos, corporate names and domain names, together with all of the goodwill associated therewith, in and to all documents, work product and other materials that are delivered to Registered School or Student under this Agreement or prepared by or on behalf of the THIMUN Foundation in the course of performing the Services shall be owned by the THIMUN Foundation.
The Registered school gives the THIMUN Foundation the permission to use photos, audio, and video footage of the student both during the programme and thereafter for any lawful purpose, including educational and promotional purposes. Customer hereby assigns all intellectual property rights to the THIMUN Foundation.
SPECIFIC REQUIREMENTS.
Customer shall notify the THIMUN Foundation of any specific requirements needed for a customer (student, MUN-Director) to attend the conference and/or event. Customer shall notify the THIMUN Foundation no less than three weeks prior to the student’s first day of the conference to arrange reasonable requirements.
FORCE MAJEURE.
No Party shall be liable or responsible to the other Party, nor be deemed to have defaulted under or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement, when and to the extent such failure or delay (except with respect to any payment obligation) is caused by or results from acts beyond the impacted party’s reasonable control, including, without limitation, the following force majeure events: (a) acts of God; (b) flood, fire, earthquake, epidemics, pandemics, quarantines or explosion; (c) war, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot or other civil unrest; (d) government order, law, or actions; (e) embargoes or blockades in effect on or after the date of this Agreement; (f) national or regional emergency; (g) strikes, labour stoppages or slowdowns, or other industrial disturbances; (h) shortage of adequate power or transportation facilities; and (i) other events beyond the reasonable control of the Impacted Party.
HEALTH AND SAFETY.
The THIMUN Foundation will meet or exceed all local and national government health and safety requirements. The THIMUN Foundation reserves the right to amend these practices at any time before or during a program and will notify the Customer (School) within 48 hours of any changes.
GENERAL TERMS & CONDITIONS, USAGE RESTRICTIONS FOR THIMUN PLATFORMS AND WEBSITES
In accessing THIMUN platforms, websites, you may be required to create a formal account to access certain portions of the Programme and maintain a username and password. You shall maintain the confidentiality of your username and password. You further agree not to share your online programme password or to otherwise allow any other person to use the services. If you are under the age of consent, or otherwise under the age of 16, we may provide access to your account to your legal guardians or otherwise authorized adults.
Included in the services are digital versions of books and other materials (“Digital Materials”). Further, the registration to the conferences and/or events of the THIMUN Foundation may include access to, but is not limited to, lectures, recordings, visual and audio aids, content, copyrights, trademark rights and other intellectual property rights (collectively “Content”). Your access to and use of Digital Materials and Content is subject to these terms and conditions.
To the extent you need to download software or documentation to access services or materials in connection with the conferences, the THIMUN Foundation grants you a limited, non-exclusive, non-assignable, non-transferable right and license solely for use, and only for your personal, non-commercial use. All Content and Digital Materials that you will receive or to which you will have access to in relation to the THIMUN conferences are the exclusive property of the THIMUN Foundation. You agree not to disclose, reproduce, sell, or distribute to any third party any information, written or spoken, including course materials, obtained from the THIMUN Foundation and its conferences and or other events.
ACCEPTABLE USER ACTIVITY ON THE WEBSITE.
To the maximum extent permitted, you acknowledge and agree that all right, title, and interest in any content or information you submit, irrespective of the manner of such submission to the THIMUN Foundation will remain the exclusive property of the THIMUN Foundation at no additional fee, charge, cost, or expense to us.
You are solely liable for any User Submissions you transmit, in no event shall the THIMUN Foundation be responsible in any manner or capacity from any User Submissions. Additionally, you agree that the THIMUN Foundation accepts no liability whatsoever from declining, denying or not accepting any of your User Submissions or from removing, deleting, altering, or modifying any User Submissions for any reason at any time.
All THIMUN conferences and/or events make use of an online platform (conference WEB-App). You agree to reads the Terms and Conditions and Privacy Policies of these Platforms. You agree to comply with the Terms and Conditions of these Platforms.
If you are under the age of consent, or otherwise under the age of 16, we may provide access to your account to your legal guardians or otherwise authorized adults.
You are solely responsible for all service, telephony, internet, data and/or other fees and costs associated with your access to and use of the services and for obtaining and maintaining all telephone, computer hardware and other equipment required for such access.
PAYMENTS, CANCELLATION AND REFUND POLICY FOR VIRTUAL PROGRAMS
The same policy applies to as the in-person THIMUN Conferences above as mentioned in the publications and fees and payments on our website. This website is not a data storage, archive, warehouse service or mechanism to store and/or maintain any User Submissions.
RELEASE / INDEMNIFICATION.
You hereby unconditionally agree to release the THIMUN Foundation, including its respective officers, directors, members, managers, employees, from all liability in connection with or arising from your use of the Platform, use of User Content provided by you or breach of any policies, procedures, terms, conditions, and guidelines.
In order for a school to register students for any of the THIMUN Conferences and/or events, the Customer (registered school) must acknowledge and agree to these policies and requests. They do so when registering the school for participation for one of the THIMUN Conferences and/or events within the MUNIS System by acknowledging they have read and accept these terms and conditions when submitting their online FORM, I in the MUNIS System.
Updated: 27/07/2023